• Proposal Manager

    Job Location US-VA-Arlington
    Posted Date 1 month ago(4/26/2018 10:07 AM)
    Requisition ID
  • Overview

    We are currently seeking a strong, multi-faceted, proposal manger 

    The Proposal Manager works closely with operations, capture teams and supporting organizations to manage the pipeline and prepare for the proposal phase; make assignments and balance workloads across multiple proposal efforts; serve as coordinators and authors; collaborate and work with capture teams to support pre-proposal activities, i.e. strategic planning, solution development, and win theme development. The Proposal Manager will ensure the proposals are complete and responsive to every requirement in the RFP, confirm that technical, cost and other proposal submissions are properly written, clear, internally, mutually supporting and consistent, convey the desired message and are delivered on time. 


    Essential Duties and Responsibilities: (Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position)

    • Work on business unit programs related to improving the effectiveness of the business development and proposal preparation lifecycle; define, craft and manage the development of winning proposals.

    • Conduct basic pre and post RFP/RFQ activities ranging from managing the pipeline, coordinating RFI and Sources Sought activities, evaluating new work or/task order bid opportunities, maintaining proposal support tools and documentation, etc..

    • Manage multiple assignments and priorities; and resolve schedule conflicts and resource contention issues.


    • Coordinate all pre-proposal preparation and post RFP/RFQ proposal development activities; win-theme story boards, kickoffs, compliance reviews, writer sessions, Pricing discussions, color

    reviews, synch up meetings, etc; Ensure timely, accurate, and high-quality submissions of proposals.


    • Follow senior management developed win strategies and proposal themes.

    • Work with Proposal Team to develop and review each proposal to ensure they share a common voice, meets the bid strategy, are fully compliant with RFP/RFQ, and conveys a strong presentation of company's qualifications; 


    • Manage, train and mentor proposal team members in best practice pre-proposal preparation and proposal development; members range from health and human services subject matter experts to IT technical staff at the junior to division manager level.

    • Interpret and explain a variety of procurement procedures, compliance factors, technical requirements, and expectations as they relate to proposal preparation and development.


    • Engage in the collection, analysis, and presentation of proposal debriefs and lessons learned acquired from prospective clients, partners, and internal staff; engage in process improvement activities to reflect.

    *  Ensure timely and accurate updates to proposal tools and documentation as needed (project summaries, past performances, and capabilities matrixes, resumes, etc.)

    * Manage proposal center documentation repository and version control through-out business development lifecycle.

    • Ensure Proposal Development Center Director and Leadership team is kept appraised of all proposal activities as necessary.


    Non-Essential Duties: Other duties as assigned

    Supervisory Responsibilities: Leads a team of proposal developers or other project/program team members.


    Minimum Qualifications: (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.) 

    • Bachelor's Degree required.

    • 7 or more years of experience in proposal management roles; Desired: Shipley Proposal Management/Writing; APMP-Foundation Level Accreditation recommended.


    Knowledge, Skills and Abilities: 

    • Ability to obtain required security clearance.

    *  Strong organizational, writing, and time management skills with attention to detail

    * Ability to successfully manage multiple proposals simultaneously while maintaining day to day responsibilities (pipe management, new work evaluations, document repository data integrity activities, etc.)  


    • MS SharePoint or other similar document repository and collaboration tool a plus 

    • Understands the relationship between technical and business needs.


    • Experience mentoring highly educated staff unfamiliar with the proposal phase processes and activities .

    • Ability to provide strategic thinking and integrate knowledge and learning.

    • Ability to travel between Arlington and Rockville WRMA office locations . 



    • Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.



    • Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.


    Physical Demands: 

    • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    • While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is frequently required to walk; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.


    Work Environment: 

    • The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

    • The employee will normally work in a temperature-controlled office environment, with frequent exposure to electronic office equipment.





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